Accounting Assistant II - Accounts Payable

Position Objective:

Responsible for ensuring that all aspects of accounts payable services for AAHS, Inc. and subsidiaries function in accordance with departmental policies/procedures and regulatory requirements. With a high degree of accuracy and analytical ability examines and audits invoices and data for discrepancies and anomalies, corrects errors and reconciles data to ensure accuracy over the various stages of invoice processing and maintains integrity of database in multiple systems.  Identifies invoices that require timely payment according to vendor terms, and has an understanding of the exceptions to the rules.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Accurately and timely processes invoices and credits based on established business rules and procedures. Functions include: coding to proper GL account number, obtaining appropriate/required approval(s), PO matching, monitor invoice processing queues to be sure invoices are not overlooked, and enters an appropriate comment for invoices when payment is delayed, etc.

Produces checks according to established schedule, and needs as per the procedures. Processes include: create check schedule, audit check schedule (as assigned), post schedule, or process as manual check(s), create payment file, and print A/P checks.

Reconciles vendor accounts to system.  Research vendor statement/past due notices, request missing invoices/credits, follows up on inquiries, and perform problem resolution as needed.

Confers with other departments within the hospital to improve efficiencies and processes.

Provides information to internal and external customers regarding accounts payable services for AAHS and subsidiaries functions in accordance with departmental policies, procedures and requirements.

Educational/Experience Requirements:

High school diploma required.

Demonstrated 35-wpm typing and 10 key skills are required.

Two years of experience in Accounts Payable.

Prior experience in healthcare and working with PeopleSoft.

Required License/Certifications: 

None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.