Accounting Clerk

Job DetailsJob Location: Indian Health Council-Rincon - Valley Center, CA 92082Position Type: Full TimeEducation Level: High School or GEDSalary Range: $24.98 - $28.00 HourlyTravel Percentage: NoneJob Category: AccountingSince 1970, Indian Health Council, Inc. (IHC) has provided high-quality, compassionate healthcare and support services to the nine Federally recognized American Indian tribes in north San Diego County. With more than 200 employees serving 2 clinic sites, IHC is proud of the diversity of its staff as a reflection of the community it serves. The reward of working at IHC is more than a paycheck and excellent benefits; it is the impact and contribution to the Tribal community that employees value most. If you are passionate about improving the overall health and wellness of our tribal community, IHC is looking for people like you.   About Us • Patient-Centered Care: Medical, Dental, Behavioral Health, Pharmacy, Social Services • Research focused: Community Based Participatory grant-funded research programs; we are a Native American Research Center of Health (NARCH). • Accredited as an ambulatory health care center by AAAHC Our Philosophy At IHC, we believe in empowering our patients with knowledge to achieve their healthcare goals. We strive to treat the whole person using a multifaceted approach to include physical, mental, emotional, and spiritual aspects of health and wellbeing.   Our Benefits PPO medical, dental, and vision insurance with low employee contribution; company-paid life and disability insurance; malpractice coverage for providers; 403B retirement with company matching; generous PTO and Sick time; 14 paid holidays; paid jury service; and paid bereavement leave; reimbursement for professional license(s), and certifications such as CPR and continuing education units. Our facility also qualifies as a high-need area for provider CA State and Federal Loan Repayment Programs.   Reports To: Financial Controller FLSA Status: Non- Exempt Position Function: Non-clinical Classification: Regular, Full-time Schedule: Monday – Friday, or alternate schedule 4-10's, 9/80 available Location: Onsite, position may be assigned to work at both IHC locations   SUMMARY: This position is responsible for performing a variety of accounting and administrative support tasks related to the fiscal department functions. The Accounting Clerk must uphold excellent customer service skills; act as a primary point of contact for the department; supplies information regarding department policies and procedures. Computes, classifies, records, and verifies numerical data for use in maintaining department records. Demonstrates great accuracy and attention to detail.   ESSENTIAL DUTIES AND RESPONSIBILITIES: The information in this job description indicates the general nature and level of work performed. It is not designed to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job position. Duties and responsibilities may change (be assigned or removed) at any time with or without notice.   1. Perform a variety of general clerical duties including data entry, typing and maintaining files and records. 2. Routes incoming mail, prepares outgoing mail and correspondence, including e-mail and faxes as applicable. 3. Compose and type routine correspondence. 4. Review and prepare policy and procedure updates for review and implementation by the Financial Controller. 5. Organize and maintain paper and electronic file systems, files records and documents according to system set-up. 6. Review employee registrations, travel schedules, and reservations; verify eligibility and ensure appropriate back up and supporting documents have been submitted; reconcile and collect post trip documents. 7. Process, verify and reconcile invoices, as needed. 8. Provide assistance to accounts payable team. 9. Conduct research, sort data, and prepare statistical reports. 10. Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record and transcribe minutes of meetings. 11. Assist customers, departments, and employees by providing information, explaining procedures, and answering questions over the telephone and in person. 12. Assist with overall IHC inventory and asset tracking system. 13. Operate a computer for a variety of applications, depending on assignment; enter data into various automated systems. 14. Coordinate the distribution and collection of monthly department time surveys; verify submissions and enter in to tracking system. 15. Serve as backup to Central Supplies, as needed. 16. Track FSA daily charges. 17. Track medical, vision, and dental charges. 18. Post checks to weekly check log and make copies of checks. 19. Monitor disposal activity. 20. Participate in departmental cross-training. 21. Participate in professional development activities. 22. Maintain strictest confidentiality. 23. Perform related work as requested. 24. Position may be re-assigned during activation of EOP.   SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities.   TRAVEL & DRIVING REQUIREMENTS · Travel is not required for this position. · Driving is not required for this position.   EDUCATION AND/OR EXPERIENCE · High school diploma or GED and completion of college level advanced bookkeeping training. · Minimum of one year accounting clerk experience.   REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES · Knowledge of basic clerical accounting, financial record keeping and mathematical principles, practices, and procedures. · Knowledge of modern office procedures and methods. · Skilled in maintaining a variety of financial records and files. · Ability to perform varied accounting clerical work. · Ability to perform procedures in an organized and accurate manner. · Excellent interpersonal and communications skills · Strong attention to detail skills. · Skilled in working effectively with other team members. · Productivity Software: Microsoft Office 365; Teams (video conferencing and meetings), and Share Point. · Accounting software · Payroll software · Utilization of Paycom, Relias Learning, and PolicyTech systems.   CERTIFICATES, LICENSES, MEMBERSHIPS AND REGULATIONS · Current AED CPR certification or attainment within 6 months of hire. · Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray and urine drug screen test that includes marijuana. · Health must be adequate to perform all duties of the position. · Must pass criminal background check.   WORK ENVIRONMENT The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. · Indoor office environment   PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job position. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus. CUSTOMER RELATIONS 1. Respond promptly and with caring actions to patients and employees. 2. Maintain professional working relationships with all levels of staff, patients, and the public. 3. Be part of a team and cooperate in accomplishing department/organizational goals and objectives. QUALITY MANAGEMENT 1. Display knowledge of normal signs of human development and ability to assess and provide age-appropriate care. 2. Contribute to the success of the organization by participating in quality improvement activities.   SAFETY 1. Maintain current knowledge of policies and procedures as they relate to safe work practices. 2. Follow all safety procedures and report unsafe conditions. 3. Use appropriate body mechanics to ensure an injury free environment. 4. Follow all infection control procedures including blood-borne pathogen protocols.   HIPAA/COMPLIANCE 1. Maintain privacy of all patient, employee, and volunteer information. Access such information only on a need-to-know basis and for business purposes only. 2. Comply with all regulations regarding corporate integrity and security obligations. 3. Report unethical, fraudulent, or unlawful behavior or activity.   Indian Preference shall be given in accordance with IHC’s Policies and Procedures. Qualifications