Accounting Manager – AR/AP, Payroll & Finance Operations

Description

Job Title

Accounting Manager – AR/AP, Payroll & Finance Operations (Hybrid Position Prineville, OR)

Department

Finance

Reports to

Finance Director

FLSA Status

Full-time Hourly / Non-Exempt

Our Mission

Our mission is to improve the lives of those struggling with mental health and substance use by providing timely access to compassionate and effective behavioral healthcare.

As an organization, we value Authenticity, Integrity, Compassion and Connection. Therefore, in all our interactions we walk a courageous path where our values, ideals, and actions align to create and maintain authentic connections with others.

POSITION OVERVIEW

The Accounting Manager plays a key role in supporting the financial operations of Rimrock Trails Treatment Services. Reporting directly to the Finance Director, this position oversees core accounting and financial administration functions including accounts receivable, accounts payable, payroll processing, and financial record maintenance.

This role helps ensure the financial systems supporting the organization operate efficiently, accurately, and in alignment with nonprofit financial management standards. The position works closely with leadership and operational teams to maintain strong financial practices that support the agency’s mission and program sustainability.

Working closely with the Finance Director, this role provides broad exposure to nonprofit financial management and offers opportunities to expand leadership and financial oversight responsibilities over time, including the potential to develop the experience necessary for future advancement into the Finance Director role as organizational needs evolve.

ESSENTIAL POSITION RESPONSIBILITIES

Financial Operations

Oversee and perform daily financial operations including accounts receivable, accounts payable, payroll processing, and financial record maintenance.

Maintain accurate financial records and ensure transactions are recorded in accordance with agency accounting procedures and nonprofit financial management standards.

Review and reconcile financial transactions to ensure accuracy, completeness, and compliance with internal financial controls.

Assist with month-end and year-end closing activities, including reconciliation of accounts and preparation of financial documentation.

Maintain organized financial records to support internal review, external audits, and regulatory compliance.

Payroll Administration

Manage payroll processing and ensure accurate and timely payroll operations.

Maintain payroll records and ensure compliance with applicable wage and hour laws, tax regulations, and internal payroll policies.

Coordinate with Human Resources regarding employee payroll changes, deductions, and benefit-related payroll adjustments.

Assist with maintaining payroll systems and procedures to support operational efficiency and compliance.

Accounts Payable and Accounts Receivable

Oversee vendor payments and ensure invoices are processed accurately and in a timely manner.

Monitor accounts receivable activities and assist with maintaining accurate billing and collection processes.

Maintain documentation related to vendor transactions and client billing activities.

Collaborate with program and administrative staff to ensure proper coding and documentation of financial transactions.

Financial Reporting and Administrative Support

Assist the Finance Director with financial reporting, internal financial tracking, and budget monitoring.

Support preparation of financial reports and documentation for leadership review.

Participate in improvements to financial workflows and internal control procedures.

Maintain strict confidentiality and security of financial and personnel information in accordance with agency policies and applicable regulations.

Organizational Collaboration

Work collaboratively with program managers, administrative staff, and leadership to support effective financial operations across the organization.

Provide financial administrative support that enables program teams to focus on delivering high-quality behavioral healthcare services.

Contribute to a positive and collaborative work environment that supports the agency’s mission and values.

What We Offer

Rimrock Trails Treatment Services offers a competitive compensation and benefits package designed to support the health, financial security, and well-being of our employees.

• Competitive Pay: $31.25 – $36.06 per hour (depending on experience)
• Health Insurance – Employer pays 100% of the premium for the base plan
• Dental Insurance
• Vision Insurance
• 401(k) with Employer Match
• Flexible Spending Account (FSA)
• Life Insurance
• 10 Paid Holidays Annually (including your birthday)
• Vacation / PTO Accrual
• Sick Time Accrual
• Paid Wellness Days

Requirements

 QUALIFICATIONS, SKILLS, and EXPERIENCE

Minimum/Required

1. Associate’s degree (AA/AS) in Accounting, Business Administration, or another related business field, and five (5) years of equivalent business or accounting experience.
2. Demonstrated ability to maintain accurate documentation within established timelines for payroll, benefits administration, and accounting functions.
3. Prior leadership or supervisory experience.
4. Ability to travel to Prineville office for work on a weekly basis (Tuesdays 8am-12pm)

Preferred

1. Bachelor’s degree (BA/BS) in Accounting, Business Administration, Finance, or a related field and three or more years of relevant experience, or professional designations such as Certified Public Accountant (CPA), Certified Management Accountant (CMA), or other relevant accounting, payroll, or financial management credentials.
2. Experience working in a nonprofit, healthcare, or behavioral health environment.

PHYSICAL JOB DESCRIPTION

Typical Working Conditions

This position primarily operates in a professional office environment, both onsite and remotely. Duties require prolonged periods of sitting at a desk and working on a computer. The employee must be able to move throughout the organization’s facilities as needed.

Equipment Used

Telephone system, computer, copier/printer/binding equipment.

Essential Physical Tasks

The position requires the ability to occasionally operate standard office equipment including, but not limited to, computers, printers/copiers, and document binding equipment.

Travel

Required minimum 4 hours weekly in Prineville office