Thank you for expressing your interest in pursuing a career with Valley Medical Group. We are a provider-owned, multi-specialty group. We proudly serve a diverse community of over 55,000 patients at four locations throughout the Pioneer Valley.

Valley Medical Group is looking for an Accounting Specialist AP/AR to join our Finance team and work in our Greenfield Health Center. If you are looking for a dynamic environment, this is your opportunity!

Position: Accounting Specialist AP/AR

Location: Greenfield, MA

Hours: 40 hours, Monday – Friday, generally between 8:00am – 4:30pm. Hours may vary depending on department needs. Exact schedule to be discussed at time of interview.

This role is responsible for managing the full-cycle accounts payable process and supporting select accounts receivable activities, while ensuring compliance with healthcare regulations, internal controls, and accounting standards. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, regulated environment.

Job Responsibilities:

Accounts Payable (AP) Processing & Controls

Process high-volume vendor invoices using bill capture in NetSuite with accuracy and timeliness
Match vendor invoices to packing slips, assign accurate general ledger coding, and enter invoices into the accounting system
Reconcile vendor statements and resolve discrepancies proactively
Communicate with VMG managers and external vendors to resolve invoice discrepancies
Ensure invoices are properly approved in accordance with company authorization policies and internal controls
Issue employee reimbursements and process patient billing refunds or overpayments
Prepare and process vendor payments (ACH, checks, wires)
Assist the Controller in identifying invoices for payment in accordance with vendor terms and cash flow requirements
Match invoices to accounts payable checks and maintain organized paid-invoice files
Maintain accurate AP records and update vendor files, including W-9s and banking information, in compliance with healthcare regulations and company policies

Accounts Receivable (AR) Support

Assist with accounts receivable activities, including depositing checks and processing non-patient cash receipts
Prepare and issue monthly invoices, including rental, COBRA, and leave of absence

Compliance & Tax Responsibilities

Maintain tax documentation and worksheets for the Massachusetts Sales and Use Tax Report
Prepare annual Federal 1099s

Month-End & Reconciliation

Assist with month-end close activities, including reconciling company credit card statements and general ledger accounts

General Accounting & Administrative Support

Provide general accounting and administrative support, including ad hoc projects
Support external audits by providing AP documentation

Qualifications

Associate or Bachelor’s degree in Accounting, Finance, or related field (preferred)
2+ years of accounts payable or general accounting experience
Strong understanding of accounting principles and AP best practices
Excellent attention to detail and organizational skills
Ability to manage deadlines

Preferred Qualifications

Experience in the healthcare industry
Hands-on experience with NetSuite

If you do not meet all of the preferred qualifications, we strongly encourage you to apply and/ or inquire. We often have multiple open positions and could consider you for another opportunity with our organization.

Valley Medical Group offers:

Medical, Dental & Vision Plans
401(k) Plan with Company Match
Health Savings Account & Flexible Spending Account
Generous Paid Time Off
7 Paid Holidays
Company-Paid Long-Term Disability Insurance
Company-Paid Life Insurance
Voluntary Life, Accident and Critical Illness Insurance Options
Company Wellness Program
Employee Assistance Program
Free On-Site Parking

We Value Employee Engagement and Inclusive Practices

Valley Medical Group (VMG) seeks to recruit, develop, and retain the most qualified workforce from a diverse candidate pool. We strive for every VMG staff person and provider to feel valued and be treated fairly, respectfully, and with dignity. We expect our employees to conduct themselves in a professional manner that promotes equal opportunity and prohibits unlawful discriminatory practices, including bias and harassment.

Fostering inclusion and belonging among our employees is critical to our success in providing high-quality patient care rooted in evidence-based practices and health equity. We have several initiatives that prioritize the employee experience, from an annual assessment of employee engagement to staff recognition events, various feedback mechanisms, and committees that promote an inclusive workplace.

Accounting Specialist AP/AR

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