Payroll Service Manager - FT - Day - Accounting Lawrenceville NJ

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Pay Range:

Scheduled Weekly Hours:

Position Overview

SUMMARY (Basic Purpose of the Job)

MINIMUM REQUIREMENTS

Education:Bachelor's Degree.

Experience:Seven years of payroll experience including two years supervisory experience.

Other Credentials:

Knowledge and Skills:Excellent interpersonal, verbal and written communication skills. Strong analytical, organizational, troubleshooting and problem resolution skills. Demonstrated good judgment and discretion handling confidential information.

Special Training:Proficient in Microsoft Office (Excel, Word & Outlook). Experience working with ADP payroll and time and attendance preferred.

Mental, Behavioral and Emotional Abilities:Ability to build and maintain partnerships at various staff and management levels. Ability to work under pressure and multi-task within time-sensitive constraints.

Usual Work Day:8 Hours  

Reporting Relationships

Does this position formally supervise employees? Yes

If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

ESSENTIAL FUNCTIONS

• Oversees system wide payroll processing including maintaining payroll information by designing systems, directing the collection, calculation, and entering data, check distribution, PTO pay-outs, retroactive pays, and front end edits.
• Oversees day-to-day work of payroll staff. Responds to non-routine questions and problems. Protects the confidentiality of CH payroll. Maintains various payroll and labor allocation reports as required by internal needs and external requirements.
• Ensures effective review of timecards for accuracy. Notifies department supervisors of errors and ommisions.
• Processes and maintains files on non-routine payments. Ensures that proper maintenance of all payroll files, including record retention requirements, is completed.
• Insures integrity of the payroll system by reviewing and evaluating the work of staff for accuracy and propriety of inputting and processing of hours, of calculations, of taxes and deductions, and of payroll maintenance actions.
• Assists in payroll check reconciliation and positive pay process as required. Resolves technical, system, and other payroll issues.
• Prepares and processes executive payroll, and maintains executive payroll records to insure accuracy, timeliness, probity, and confidentiality.
• Plans for the timely and proper preparation, processing, and issuance of employee W-2s.
• Manages payroll staff to include hiring, training and evaluating employees. Keeps payroll department staff informed and current with pay policies and procedures.
• Verifies accuracy and proper authorization for extra payroll activity requests.
• Acts as Payroll Department representative at specific meetings and on committees. Reviews various payroll related audit schedules as required.
• Reviews work of payroll staff in the performance of payroll processing including payroll maintenance functions, voiding of checks, garnishments, issuing of manual checks, and preparing of payroll summaries.
• Possesses working knowledge of laws regarding deductions from pay and wage and hour laws. Reviews various payroll reports and takes appropriate corrective action when necessary. Ensures adequate documentation of payroll procedures manual and training of staff. Provides appropriate payroll information for tax and regulatory filings as required.
• Interviews, hires, and trains employees as well as plans, assigns and directs workload. Addresses staff concerns and issues in a timely manner.
• Prepares accurately and timely performance evaluations and keeps co-workers well informed of their mandatory educational requirements.
• Performs other duties as assigned and possesses a willingness to adapt to changing department demands.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Keyboard use/repetitive motion

Occasional physical demands include: Standing , Walking , Climbing (e.g., stairs or ladders) , Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl , Wrist position deviation

Continuous physical demands include: Sitting

Lifting Floor to Waist 25 lbs. Lifting Waist Level and Above 25 lbs.

Sensory Requirements include: Accurate Near Vision, Moderate Hearing

Anticipated Occupational Exposure Risks Include the following: N/A

This position is eligible for the following benefits:

• Medical Plan

• Prescription drug coverage & In-House Employee Pharmacy

• Dental Plan

• Vision Plan

• Flexible Spending Account (FSA)

- Healthcare FSA

- Dependent Care FSA

• Retirement Savings and Investment Plan

• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

• Disability Benefits – Long Term Disability (LTD)

• Disability Benefits – Short Term Disability (STD)

• Employee Assistance Program

• Commuter Transit

• Commuter Parking

• Supplemental Life Insurance

- Voluntary Life Spouse

- Voluntary Life Employee

- Voluntary Life Child

• Voluntary Legal Services

• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

• Voluntary Identity Theft Insurance

• Voluntary Pet Insurance

• Paid Time-Off Program

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level. 

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.