Description

Position: Accounting Assistant - Remote

Department: Home Office (Candidates must reside in RI or MA)

Supervisor: Accounting Manager

Reporting to this position: N/A

FLSA Status: Full-time, Exempt (Administrative)

Salary: $50,000-65,000 annually (benefits eligible)

Start Date: Contingent upon background check, August or September 2026

Position Summary

The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting.

This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts.

Key Responsibilities

Accounts Payable & Vendor Management

Enter and process vendor invoices accurately and timely
Maintain vendor records, including onboarding, updates, and compliance documentation
Assist with payment processing and ensure proper coding and approvals

Accounts Receivable & Billing

Prepare and distribute monthly Piccoli Family Office invoices
Assist with quarterly CAM (Common Area Maintenance) invoice preparation
Support AR tracking and reconciliation activities as needed

Cash Management

Record and reconcile daily cash receipts across multiple clinics
Maintain and track daily cash receipts journals for each location
Communicate weekly bank balances to Finance leadership
Ensure accurate posting of all cash receipt activity

Credit Card & Payment Processing

Allocate and reconcile company credit card transactions
Record credit card payments in the accounting system
Ensure proper documentation and adherence to company policies

Third-Party & EHR Posting

Post third-party payments within the EHR system based on reporting outputs
Ensure accurate linkage between accounting records and billing systems
Collaborate with Revenue Cycle team to resolve discrepancies

Regulatory & Periodic Reporting

Prepare and file annual 1099s in compliance with IRS requirements
Assist with audit support and documentation requests as needed

Financial Reporting Support

Compile and distribute weekly Financial Vital Signs reports to key stakeholders
Support ad hoc reporting and analysis requests

Reporting Structure

Reports to: Accounting Manager
Works cross-functionally with: Revenue Cycle, Clinic Operations, and Infrastructure

Compensation and Benefits

Salary Range: $50,000 – $65,000 annually

Benefits:

Everest Recovery provides a great benefits package which includes:

Generous Paid Leave
Eleven paid Holidays
Collaborative, Patient-Centered Culture
Medical, Dental and Vision
Company sponsored life and disability coverage
401(k) Retirement plan w/ company match
Employee Assistance Program
Additional supplemental insurances available as well
Professional Development

Why Join Us

Remote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc.
Opportunity to work closely with leadership and grow within the Finance department
Exposure to a multi-entity, multi-location organization
Collaborative, supportive team culture

Requirements

Qualifications

Required

2+ years of accounting or bookkeeping experience
Strong understanding of basic accounting principles (AP, AR, cash applications)
Experience with accounting software and Excel
High attention to detail and strong organizational skills
Ability to manage recurring deadlines and multiple workflows
Candidates must reside in RI or MA

Preferred

Experience in healthcare, multi-location environments, or family office accounting
Familiarity with EHR systems and third-party payment posting
Experience with 1099 preparation and CAM billing

Key Competencies

Detail-oriented with a high degree of accuracy
Strong time management and prioritization skills
Effective written and verbal communication
Ability to work independently in a remote environment
Collaborative mindset across departments