Description

SUMMARY: National Capital Treatment & Recovery, formerly Phoenix House, a nonprofit substance use treatment facility in Arlington, VA is hiring for a full-time Senior Staff Accountant. This position is responsible for posting cash/investment activity, maintaining Fixed Assets, recording General Ledger entries for revenues and expenses, managing monthly cost reimbursement programs billing, reconciling assigned balance sheet accounts, and assist with other month-end/year-end closing tasks as assigned. This position is a full-time, M-F 9am-5:30pm, salaried position with full benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Maintaining the Fixed Asset system

· Process acquisition of all new assets and the removal of disposed assets.

· Post monthly depreciation for fixed assets.

· Run the required reports after posting depreciation to balance Fixed Assets.

Responsible for Company Purchase Cards

· Collect the approved credit request forms, and receipts from staff.

· Prepare a monthly expense report to upload to the General Ledger for each company card.

· Maintain all statements, reports and receipts for audit trail or account reconciliation.

Managing Cost Reimbursement Programs

· Review monthly program expenses and prepare invoice/support to be submitted for reimbursement.

· Ensure timely payment by the funder for reimbursement requests.

· Maintain schedules of program spending compared to approved budget to share with key personnel.

Assisting with month-end and year-end closing

· Prepare monthly General Ledger entries and reconciliation for all cash and investment accounts.

· Prepare month end General Ledger entries for assigned revenue and expense accounts

· Prepare assigned reconciliations of balance sheet accounts monthly.

· Review financial statements for accuracy and analyze any significant variances to be shared with Finance Team and other key personnel.

· Generate and disseminate monthly financial statements.

· Prepare various audit schedules as required.

· Will serve as backup for Controller approving AP invoices in Acumatica and other tasks as needed. Review all invoices entered by the Staff Accountant into the Acumatica system.

· Ensure that payables are entered into the Acumatica system with appropriate coding and due dates to be paid in a timely manner.

Serve as back-up for Posting of cash/investments

· Reconcile cash daily to bank activity and update shared files with billing team to post payments.

· Daily match of all credit card receipts to batches processed.

· Deposit checks and cash including self-pay, insurance, donation, and other checks.

· Record payments in cash logs and match with all activities in the banks for deposits of cash, checks, and credit cards.

· Maintain cash log file that allows easy access for audit trail or account reconciliation.

Monthly Reporting

· Update Patient Assistance and Young Adult Treatment Fund Trackers for patient grants provided.

· Complete Development report and reconcile to General Ledger including Contributions, Releases, Investment Earnings.

· Complete monthly Key Metrics Report for Management Team.

· Complete monthly Finance Committee Report.

· Prepare other monthly reports as requested.

Responsible for maintaining ethical standards and continued professional growth

· Abide by Program and NCTR policy and procedures.

· Ensure all CARF standards are instituted and maintained.

· Continues professional growth by attending workshops, trainings and staff in-service trainings to increase skill and knowledge and to set appropriate example for staff.

· Maintains professional boundaries with staff and clients.

· Performs other duties as assigned by supervisor, to include serving as backup for Accounts Payables.

QUALIFICATIONS:

· Bachelor’s Degree in Business and/or Accounting required, Master’s preferred

· Four or more years of experience in an accounting department

· Experience with General Ledger maintenance a meeting deadline

· Demonstrated negotiation and problem-solving skills

· Experience working with healthcare preferred

· Non-profit experience preferred

KNOWLEDGE AND SKILLS:

· Strong computer knowledge, including Microsoft Word, Microsoft Excel, record keeping and general office methods

· Must have problem solving skills and a high degree of self-motivation

· Must be organized and able to prioritize duties and tasks

· Ability to work in a fast-paced environment in a team setting

· Strong analytical ability

· Excellent communication skills

· Significant experience with computers and software with special emphasis in the Windows environments and the ability to quickly learn new software packages

· Experience with spreadsheets at the intermediate level, including Excel Pivot Tables

· Experience with other Microsoft Suite products, preferred

· Team Player

· Must have experience working in small office, ability to multitask, work with team to make deadlines and complete various other projects.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential duties and responsibilities. While performing this job, one typically spends time sitting, walking, standing, carrying, lifting up to 10 pounds, listening, speaking, typing, reading, and writing.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties, as necessary.

National Capital Treatment & Recovery is an Equal Opportunity Employer.