JOB PURPOSE: The Senior Fiscal Services Specialist as part of a team is responsible for independently performing specialized administrative and fiscal duties, tasks, and assignments in support of the Accounting Department and its varied operations. An incumbent in this position will be able to serve as an information resource for either an accounts payable or a bookkeeping role as a result of the progressive experience and technical knowledge demonstrated by the employee in one of these roles. A Senior Fiscal Services Specialist performs advanced technical and administrative duties in either an accounts payable or general ledger bookkeeping role for the organization, as well as supporting resolution of obstacles to accounting operations. The incumbent serves as a conduit to identify business partner or end-user issues such as problems or disputes with vendors or internal/external clients so that issues can be resolved. Responds to requests for information, records, and supports the facilitation of accounts payable or general ledger bookkeeping functions, while interfacing with multiple systems, online resources, and software programs. Performing the functions and requirements for this position follows standardized procedures and policies requiring limited independent judgment in their execution and will always remain within the defined scope for the position, and will be performed at a location assigned by management.

An employee in this position works with intermittent supervision and review, and any work problems involving departures from standard policies, interpretations, or procedures are presented to the supervisor for resolution.

ESSENTIAL JOB FUNCTIONS: QUALITY

• Performs specialized administrative and fiscal duties, tasks, and assignments supporting Accounting Department operations within established time frames; meeting established rates of performance for the quality and quantity of work for the position; demonstrating a level of quality, efficiency, and accuracy in the employee’s job performance that ensures the highest standards of excellence.
• Maintains at all times patient confidentiality by controlling the information being disclosed to authorized individuals ensuring compliance with all HIPAA and corporate compliance standards, as well as generally accepted confidentiality standards.

SERVICE

• Performs assigned specialized administrative and fiscal processing that supports accurate and effective accounting operations in either the accounts payable or general ledger bookkeeping units as assigned, such as:
  • Maintains and records cash receipts, deposits, and/or petty cash funds;
    • Processes deposits for assigned departments, creates and updates check logs and face sheets for deposits;

• Reviews and reconciles all daily batches;
• Communicates with and notify managers of any discrepancies;
• Monitors compliance with implementation of fiscal policies and procedures;
• Distributes all incoming invoices, statements, or bills for approval and processing;
• Supports and assists other personnel with processing and journal entry duties or tasks;
  • Assigns journal numbers to entries on banking reports and documents them on journal numbering list;
  • Adds new journal numbers to tracking lists for assigned companies or agencies in Etracking;
• Creates face sheets for reporting entries;
• Identifies processing trends and/or anomalies observed and report these situations or observations to the assigned supervisor in a timely manner.
• Reviews automated or generated reports to ensure prompt and accurate data entry and processing; performs appropriate and accurate data entry adjustments or corrections in response to identified reporting exceptions or errors utilizing the respective organizational software.
• Participates in meetings to resolve accounting or billing discrepancies, and/or payment issues.

PEOPLE

• Embraces and supports a professional working environment based upon an understanding and respect for diversity and multi-culture in all its forms; demonstrates sensitivity, acknowledges varied beliefs, attitudes, behaviors, and customs; and encourages communication and appreciation of all forms of diversity.
• Demonstrates an exceptional level of customer service; answering and responding to all incoming calls, emails, and inquiries in a timely and effective manner, responds to requests for support providing general information in response to inquiries; referring technical inquiries or complaints to the appropriate department member for resolution.

o  Exemplifies “World Class” customer service experience working to resolve complaints and living the mission, vision, and values of the organization.

• Communicates effectively through written, verbal, and interpersonal skills as applied when interacting with employees, internal/external clients or representatives, or patients, successfully conveying and exchanging information in a positive and effective manner.

COMMUNITY

• In support of the Mission and Vision of El Rio Community Health Center, when associated with and/or identifiable as an employee of El Rio Community Health Center employees will at all times represent themselves as a professional role model of El Rio, serving as a positive informational resource for members of the organization and community.

FINANCE

• Demonstrates a higher level of attention to detail, and lower error rate in the employee’s work, ensuring that required and entered information is accurate in payable or bookkeeping accounts by completing data-entry posting and processing requirements.
• Ensures and supports the cost effective use of materials, supplies, and equipment by limiting waste of all organizational supplies and resources.

GROWTH

• Gains and maintains a proficient understanding of applicable Federal, State, and Generally Accepted Accounting Board (GASB) standards, requirements, regulations or laws; as well as all organizational policies and procedures related to accounting and fiscal processing.