Accountant / Financial Administrator - MUST LIVE IN COLORADO

Job Description

The Accountant / Financial Administrator oversees the financial operations and records of the U.S. organization, ensuring compliance with applicable laws, regulations, and internal policies. This role manages full-cycle accounting activities, including accounts payable, accounts receivable, general ledger, bank reconciliations, cash management, payroll processing, and tax compliance. The Accountant / Financial Administrator prepares accurate financial reports and statements, supports budgeting and forecasting, and provides clear financial guidance to leadership and internal stakeholders.

Responsibilities

Prepare general ledger entries, financial statements, and reports in accordance with group accounting policies and local GAAP.
Assist with month-end and year-end closing cycles, ensuring accurate and timely completion of all closing activities.
Maintain and strengthen internal controls to ensure compliance with financial regulations and company policies.
Identify opportunities for process improvement and discuss recommendations with the financial controller to enhance efficiency and the effectiveness of internal controls.
Respond to information requests, research and interpret financial data, and answer accounting and financial questions as directed by finance leadership.
Support the global finance team in budgeting and forecasting processes by providing accurate financial data and analysis.
Oversee the end-to-end accounts receivable process, including invoicing, payment processing, and collections.
Ensure timely and accurate posting of cash receipts, refunds, and adjustments in the accounting system.
Maintain regular communication with customers regarding outstanding invoices and payment status, providing professional and timely follow-up.
Manage and resolve customer billing disputes and discrepancies through effective communication and problem solving.
Prepare and analyze accounts receivable aging reports, identify trends and potential issues, and notify sales leadership of past due or unpaid invoices for collection follow-up.
Serve as the primary point of contact for all invoice management activities, including submissions, corrections, approvals, and issue resolution.
Oversee the accounts payable process, including invoice processing, payment disbursements, and vendor management.
Ensure all invoices are accurately coded and approved in accordance with company policies and procedures.
Prepare and process electronic transfers and payments, ensuring accuracy and timely execution.
Follow up on unmatched payments and reconcile discrepancies with vendors and internal stakeholders.
Maintain accurate records and proper documentation for all accounts payable transactions.
Monitor and respond promptly to incoming emails related to accounts payable and vendor inquiries.
Run the monthly credit card report, download the monthly statement, and send it to the designated service provider as required.
Coordinate and maintain state and local tax registrations in collaboration with an external enrolled agent firm.
Manage registrations and filings for sales tax, use tax, 1099 reporting, personal property tax, K-1s, and applicable federal and state tax requirements.
Reconcile sales and use taxes for multiple states on a monthly, quarterly, and annual basis as required.
Maintain and update the non-disclosure agreement (NDA) database, ensuring accurate and current records.
Maintain and update the contract database and act as the U.S. point of contact for the contract management tool.
Coordinate quotes and renewals for general liability, umbrella, product, and directors and officers insurance in collaboration with the legal department.
Maintain an up-to-date database of certificates of insurance (COIs).
Manage chargeback reports with distribution partners, ensuring timely review and resolution.
Manage state licensing requirements for prescription (Rx) devices, including renewals and compliance tracking.
Support fixed asset management in collaboration with field sales, including tracking, documentation, and related accounting entries.
Work closely with internal teams, including sales, legal, and global finance, to ensure accurate and timely financial information.
Proactively manage day-to-day accounting responsibilities, prioritize workload, and meet deadlines in a fast-paced environment.

Essential Skills

3–5 years of progressive accounting experience, including full-cycle accounting responsibilities.
Bachelor’s degree in Accounting, Finance, or a related field.
Strong experience with general ledger accounting, including journal entries and account reconciliations.
Hands-on experience with month-end and year-end close processes.
Proficiency in managing accounts payable and accounts receivable processes.
Demonstrated experience in financial reporting and preparation of financial statements.
Experience with bank reconciliations, cash management, and payroll processing.
Working knowledge of sales and use tax compliance and related reconciliations.
Proficiency in Microsoft Excel, including pivot tables.
Solid understanding of accounting principles and relevant tax regulations.
Experience with Microsoft Dynamics or similar ERP systems.
Excellent written and verbal communication skills.
Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.
Reliable, self-motivated team player capable of proactively managing day-to-day responsibilities.
High attention to detail, accuracy, and a fact-based approach to problem solving.
Ability to work effectively in a high-performance, results-oriented environment.

Additional Skills & Qualifications

Experience in the medical device industry is highly beneficial.
Experience with Microsoft Dynamics 365 Business Central is a strong plus.
Experience working with large healthcare facilities and distribution partners such as major health systems, distributors, and OEM customers.
Familiarity with IDN and GPO fee processing.
Experience working with chargebacks and complex customer billing arrangements.
Comfort working with international stakeholders and cross-border finance teams.
Ability to adapt within a growing organization with a start-up feel and established global backing.

Work Environment

This role operates in a remote work environment and requires residence in Colorado, ideally within the Denver metro area, while working Mountain Standard Time (MST) hours. The Accountant / Financial Administrator reports into the accounting function within a lean finance team of three, working closely with a manager and a junior accountant who focuses on transactional invoicing. The culture emphasizes high accuracy, fact-based decision making, and direct, clear communication. Team members are expected to be detail-oriented, driven, and committed to getting things done right the first time, while also enjoying a supportive, work-hard-play-hard atmosphere. The organization develops, manufactures, and distributes specialized medical products for patient warming, single-use flexible endoscopes, intensive care, surgery, sterilization, and other specialized and general care applications. Employees typically work in a home-office setting using standard office technology, including ERP systems such as Microsoft Dynamics 365 Business Central and productivity tools like Microsoft Excel. The company offers a comprehensive benefits package, including medical, dental, and vision coverage, paid time off and paid holidays, a 401(k) retirement savings plan, and referral reward bonuses.

Job Type & Location

This is a Permanent position based out of Greenwood Village, CO.

Pay and Benefits

The pay range for this position is $75000.00 - $85000.00/yr.

Company Benefits (Generic) Competitive base pay Medical, dental, and vision insurance 401(k) with company match Paid time off (PTO), including vacation, sick time, and company holidays Flexible work arrangements (hybrid/remote options where applicable) Professional development and training opportunities Employee Assistance Program (EAP) Life and disability insurance Wellness programs and resources Paid parental leave Tuition reimbursement or continuing education support Performance-based bonuses or incentive programs Collaborative, team-oriented work environment Opportunities for career growth and advancement

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on May 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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