Job title

Controller

Reports to

Chief Financial Officer

Supervises

Financial Assistant

Status

Exempt (Salary $80,000 - $100,000)

Job purpose

The Controller serves Heartland by managing the planning, directing and coordination of accounting, banking, analysis, evaluation of financial assets and activities.

Duties and responsibilities

Responsible for the organization’s daily financial activities. Analyzes and interprets financial data and completes reports to reflect internal economic conditions and trends as requested
Supervises and coordinates the functions of reimbursement, patient accounting, and general accounting, including general ledger, accounts payable, and cashiering
Prepares reports in compliance with GAAP and statutory requirements of financial position and results from operations
Manages all activities necessary to process payrolls, in conjunction with HR Assistant; including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management
Manages all activities necessary for, through supervision of Finance Assistant:
- Accounts Payable, including completion of payments and control of expenses by receiving, processing, verifying, coding, and reconciling invoices and expense reports
- Accounts Receivable, including verifying, classifying, recording of revenue, preparation of bills, invoices and bank deposits
Reconciles all accounts at month-end and prepares reports for Board and QM Committee
Manages or prepares supporting, reconciling and similar reports for material balance sheet accounts including cash, receivables, prepaids, fixed assets, payables, deferred revenue
Tracks grant income and expense and prepares and submits reports for each as may be required.
Assists in preparation of operating and capital budgets
Assists in preparing material for the annual audit and periodic grantor site visits
Assists in assuring compliance with regulations and the rules of accrediting bodies by monitoring operations and initiating changes where required
Assists the Quality/Risk Manager with the preparation of the annual UDS Report to ensure continuity of funding and eligibility for enhanced funding
Supports preparation of materials necessary for completion of all tax returns. (Does not execute the completion of tax returns)
Participates in administrative and medical staff or board committee meetings as required
Performs other related work as assigned or requested

Qualifications

Graduate of an accredited university with a degree in accounting or finance, CPA preferred
Five years experience as financial accountant, healthcare environment preferred
Two years of supervisory experience preferred
Excellent organizational, interpersonal and oral and written communication skills
Knowledge and experience with establishment and maintenance of computer systems and programs related to the collection and management of financial data and health care data

Intermediate to advance knowledge of Microsoft Office, particularly Excel, including Access and Word

Working conditions

Normal day to day office operations would be within a small office and in front of a computer for extended periods of time.
Occasional short walks to other areas of the clinic may be necessary.

Physical requirements

Must be able to sit or stand at a desk for an entire work day with breaks as needed.
Must be able to work at a computer for an entire work day with breaks as needed.

Details

Hours – Full time employee, 40 hours per week
- Hours typically 8:00AM – 5:00PM, M-F but may be altered by supervisor(s) as needed

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