About Psynergy

Psynergy Programs, founded in 2004, operates five locations across California, including Morgan Hill, Greenfield, and the Greater Sacramento area. Psynergy’s licensed adult residential facilities provide comprehensive mental health services to help individuals transition from locked settings to successful community living. Psynergy’s services include assessment, therapy, rehabilitation, and crisis intervention, delivered in a compassionate environment that celebrates hope, promotes personal growth, builds social networks, and helps individuals realize their full potential.

Position Summary

Under the general direction of the Vice President of Finance, the Accounts Payable Accountant is responsible for managing Psynergy’s accounts payable functions and supporting related accounting operations. This position ensures the accurate and timely processing of vendor invoices, payments, expense reports, and account reconciliations while maintaining compliance with organizational policies and regulatory requirements. The Accounts Payable Accountant assists with financial reporting, month-end close activities, and the maintenance of accurate accounting records. This role requires strong accounting knowledge, sound judgment, attention to detail, and a high degree of integrity and discretion when handling sensitive financial and organizational information. Knowledge of accounting practices within California Adult Residential Facility (ARF) and Residential Care Facility for the Elderly (RCFE) environments is preferred.

Essential Duties

Process vendor invoices accurately and timely, ensuring proper coding, approvals, and supporting documentation.
Review invoices, purchase orders, and receipts to verify accuracy and compliance with organizational policies.
Prepare and process weekly and monthly vendor payments, including checks, ACH transactions, and electronic payments.
Maintain vendor records, including W-9 forms, payment terms, contact information, and tax documentation.
Reconcile vendor statements and investigate discrepancies to ensure accounts are accurate and current.
Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
Monitor accounts payable aging reports and ensure timely payment of outstanding obligations.
Assist with month-end and year-end closing processes by preparing account reconciliations and supporting schedules.
Maintain accurate accounts payable records and supporting documentation in accordance with organizational and regulatory requirements.
Collaborate with department managers to resolve invoice discrepancies, obtain approvals, and support budget tracking.
Assist with expense reporting, corporate credit card reconciliations, and employee reimbursement processing.
Support internal and external audits by gathering documentation and responding to audit requests.
Ensure compliance with applicable accounting standards, tax requirements, and internal controls.
Assist with maintaining general ledger accuracy through proper account coding and reconciliation activities.
Identify and recommend process improvements to enhance efficiency, accuracy, and internal controls within the accounts payable function.
Utilize accounting software and financial systems to process transactions, maintain records, and generate reports.
Prioritize multiple deadlines while maintaining a high level of accuracy and attention to detail.
Exercise sound judgment and maintain strict confidentiality of all financial, employee, resident, client, and organizational information.
Maintain current knowledge of accounting principles, accounts payable best practices, and relevant regulatory requirements.
Provide support for other accounting and administrative functions as assigned.
Supports strategic financial initiatives and special projects as assigned by executive leadership.
Participates in emergency drills and follows emergency procedures.

Attends and participates in staff program and facility training as required.
Exercises absolute confidentiality with all client and employee related matters and material.
Attend and participate in staff, program, agency, and community meetings and training as required.
Assists, as needed, with other internal departments.
Assists, as needed, with other tasks and/or functions associated with the Psynergy mission.
Acts as a Mandated Reporter and immediately reports suspected abuse, neglect, exploitation, or safety concerns in accordance with applicable laws and company policies.
Consistently supports compliance with Psynergy’s Employee Conduct Policy by maintaining privacy and confidentiality, protecting organizational assets, acting with ethics and integrity, reporting non-compliance, avoiding potential and actual conflicts of interest, and adhering to applicable federal, state, and local laws, regulations, accreditations, and licensure requirements (where applicable) and to Psynergy’s policies and procedures.
Models and reinforces ethical behavior in oneself and others in accordance with Psynergy’s policies and procedures; supports compliance initiatives; maintains confidentiality; admits mistakes; conducts business honestly; demonstrates consistency in words and actions; and follows through on commitments.
Other duties and responsibilities as reasonably assigned.

Job Requirements

Education, License/Certification, and Work Experience

High school diploma or GED required.

Associates degree

Two years related experience.

Minimum of 5-7 years of progressive accounting experience, with at least 2 years in a supervisory or leadership role.

Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar) and Microsoft Excel.

Proven expertise in managing accounts payable and receivable processes.

Excellent analytical, problem-solving, and organizational skills.

Must possess, or be able to obtain, adult CPR and first-aid certification within 30 days of hire.

Preferred Qualities

Bachelor’s degree preferred

Three years of experience in revenue cycle management.

Experience with ARF/RCFE accounting practices and California CCL regulations is a strong plus.

Strong knowledge of GAAP, financial reporting, and internal controls.

Other Minimum Requirements

Ability to read, analyze, and interpret documents such as safety protocols, operating instructions, maintenance procedures, and policy manuals.
Capable of preparing routine reports and professional correspondence.
Demonstrates the ability to communicate clearly and effectively, both verbally and in writing, including presenting information to groups of customers, employees, or stakeholders.
Proficiency in performing basic arithmetic operations, including addition, subtraction, multiplication, and division, using whole numbers, fractions, and decimals.
Exhibits strong analytical and problem-solving skills, including the ability to follow written, verbal, and visual instructions.
Capable of evaluating and resolving issues involving multiple variables in both routine operations and emergency scenarios, using sound judgment and critical thinking.
Working knowledge of Microsoft Office applications, including Word, Outlook, and Excel. Familiarity with electronic medical records (EMR) systems, as well as inventory management and database software.
This job requires frequent bending, squatting, kneeling, climbing, reaching above shoulders, sitting, walking on inclines, standing, talking, hearing, and repetitive hand motions. Vision needs include close vision and focus adjustment. Occasionally required to lift, push, or pull up to twenty-five pounds.

Pre-Hire Requirements

Must be able to meet and receive a criminal records clearance as required by Title XXII, licensing regulations, including FBI and DOJ clearance. A health screening, by or under the direction of a physician, must have been performed not more than one year prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than one year prior to employment or within seven (7) days after employment. Must be physically able to assist clients and/or staff in the evacuation of the program facility in emergency situations. Must be able to administer first aid in an emergency situation.

Reasonable Accommodation Statement

Psynergy complies with all federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. By signing below, I understand that if reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact Human Resources (humanresources@psynergy.org).

Monday to Friday 8am-5pm