Position Summary

The Controller leads the day-to-day financial operations, analysis, and reporting for Virginia Ear, Nose & Throat Associates, P.C.; Virginia ENT Surgery Center, LLC; and V.E.N.T.A., LLC. Working closely with the Chief Executive Officer, the Controller delivers timely financial statements, productivity and performance analyses, and ad hoc reporting that supports strategic decision-making across all three entities.

Key Responsibilities

Accounts Payable, Payroll & Cash Management

Through the Accounts Payable Clerk / Financial Analyst, with direct ownership where needed:

Review, reconcile, and approve invoices; partner with managers and physicians to resolve discrepancies.
Submit checks to the CEO for review and signature.
Analyze invoices on an ongoing basis to identify errors, omissions, and cost-savings opportunities with alternative vendors.
Record and monitor daily deposits and bank account activity across all entities.
Prepare and submit retirement and pension contributions for self-directed and employer-sponsored plans.
Support the CEO and HR Manager on retirement plan distributions and related reporting.
File and remit monthly sales and use tax for all office locations.
Process payroll and serve as back-up to the HR Manager for payroll entry and employee deductions.
Establish and maintain vendor accounts and records.
Review and track physician personal expense reports; escalate concerns to the CEO.
Coordinate timely corporate buyouts and distributions for retired shareholders.
Maintain annual rent and CAM adjustments for all office locations.
File the annual Unclaimed Property report with the Commonwealth of Virginia.
Cross-train and support the part-time Administrative Assistant on AP functions.
Assemble documentation for external accountants for tax preparation and other financial needs.
Coordinate accounting adjustments with internal and external accounting personnel.

Financial Reporting & Analysis

Establish and maintain the monthly close schedule and ensure on-time completion.
Prepare monthly financial statements for all three entities and for each profit center within Virginia ENT.
Generate productivity reports for all providers in the P.C. and for the ASC overall.
Prepare and review monthly bank reconciliations for all entities.
Reconcile all General Ledger accounts monthly and investigate Balance Sheet variances.
Maintain physician and aesthetician bonus reports.
Deliver ad hoc financial, statistical, and operational reporting for the CEO.

Operations & Management

Manage and develop the AP Clerk / Financial Analyst.
Partner with the Director of Operations to maintain an up-to-date inventory of computers and Office 365 licenses.
Support the CEO in maintaining the company-wide asset listing.
Track skincare inventory and reconcile related COGS adjustments.
Generate monthly on-call reports and submit them to the appropriate hospitals for reimbursement.
Support the CEO, shareholders, and other Directors and Managers with additional projects as assigned.
Maintain strict confidentiality of all financial and personnel data.

Required Qualifications

Bachelor's degree in Accounting, Finance, or a related business discipline; or six years of equivalent experience; or an equivalent combination of education and experience.
Five or more years of progressive accounting experience.
Strong working knowledge of QuickBooks.
Demonstrated attention to detail and ability to work accurately under deadline pressure.
Analytical, inquisitive mindset with strong problem-solving skills.
Excellent verbal and written communication; comfortable engaging with physicians, managers, vendors, and staff at all levels.
Strong organizational skills with the ability to prioritize, multi-task, and adapt to shifting demands.
Team-oriented with the ability to perform well under pressure.

Preferred Qualifications

Accounting experience in a medical or multi-entity healthcare setting.
Experience with a practice management system; Allscripts preferred.
Familiarity with ASC accounting, physician compensation models, and shareholder distributions.

Work Environment

Medical office setting with adequate lighting, ventilation, and workspace.
Possible exposure to communicable conditions common to a medical office environment.

Physical Requirements

Prolonged periods of sitting and viewing a computer screen.
Occasional lifting and carrying of items up to 15 pounds.
Manual dexterity sufficient to operate standard office equipment (keyboard, calculator, phone, copier).
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.