Staff Accountant

JOB SUMMARY

The Staff Accountant is responsible for maintaining accurate financial records and supporting the day-to-day accounting functions of the hospital. This position oversees account reconciliations, financial reporting, general ledger maintenance, expense tracking, and month-end closing support while working collaboratively with hospital leadership and external accounting partners. The role requires strong organizational skills, attention to detail, and the ability to work independently in a remote environment.

This is a hybrid position that is mostly remote, involving periodic travel to the hospital for collaborative sessions with leadership and administrative colleagues.

The Staff Accountant operates under the direct supervision of the CEO. This is an overview of the position and specific duties aren’t limited to those listed.

DUTIES AND RESPONSIBILITIES

• Maintain accurate and up-to-date financial records
• Reconcile bank accounts and credit card statements
• Maintain and reconcile general ledger accounts
• Prepare monthly financial reports and supporting documentation
• Monitor and provide reporting on EBITDA metrics for clinicians and the practice
• Monitor cash flow and track operating expenses
• Assist with month-end and year-end closing processes
• Record journal entries and account adjustments as needed
• Review financial data for accuracy and resolve discrepancies
• Maintain organized electronic financial files and records
• Coordinate with external CPA or accountant during tax preparation and reporting
• Support budgeting and financial tracking activities
• Ensure compliance with company financial policies and procedures
• Process and enter accounts payable
• Communicate regularly with hospital leadership regarding financial matters
• Working closely with HR to ensure accurate accrual recording
• Perform other bookkeeping and accounting support duties as assigned

QUALIFICATIONS

Required:

• Associate degree or coursework in accounting, bookkeeping, or finance
• Minimum 2 years of bookkeeping or accounting experience
• Strong understanding of bookkeeping and basic accounting principles
• Experience with QuickBooks or similar accounting software
• Proficiency in Microsoft Excel and Google Workspace
• Strong attention to detail and organizational skills
• Ability to work independently and manage deadlines in a remote environment
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive financial information

Preferred:

• Experience working in a veterinary, healthcare, or small business environment
• Experience with financial reporting and month-end closing processes
• Familiarity with veterinary practice management software
• Experience coordinating with external accountants or CPAs
• Ability to identify process improvements and maintain efficient financial workflows

KNOWLEDGE AND SKILLS

• Knowledge of general ledger maintenance and account reconciliation procedures
• Understanding of financial reporting and expense tracking practices
• Ability to analyze financial information and identify discrepancies
• Strong time management and prioritization skills
• Ability to work with minimal supervision and maintain consistent follow-through
• Strong problem-solving and critical thinking abilities
• Ability to adapt to changing priorities and business needs
• Professional judgment and decision-making skills
• Strong interpersonal skills and ability to collaborate with leadership and external partners
• Commitment to accuracy, organization, and process improvement

PERSONAL CONDUCT

• Adhere to all hospital protocols and standards
• Show respect and sensitivity for cultural differences
• Promote a harassment-free environment.
• Serve as a representative of the hospital, displaying tact, consideration, courtesy, compassion, professionalism, and a positive attitude in all interactions with patients, clients and all members of the hospital staff
• Demonstrate teamwork and initiative by assisting other employees and proactively search for additional work during periods of down time

PUNCTUALITY AND ATTENDANCE

• Utilize the timekeeping system to clock in and out at the beginning and end of each day and during meal breaks
• Adhere to work schedule, arrive for work promptly and be ready to begin working at the start time
• Arrive to meetings and appointments on time
• Follow hospital protocol for requesting time off and for reporting lateness and absences.
• Maintain flexibility in work schedules when needed, based on hospital needs

SAFETY

• Follow OSHA and USP guidelines for safety and handling of hazardous materials
• Follow established hospital safety protocols for animal handling, controlled substances, radiation protection, bite wounds, and equipment use
• Maintain familiarity with federal and state animal health laws, including OSHA and DEA regulations

Physical Demands

The physical demands described below are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative staff at Four Seasons are regularly required to:

• Prolonged periods of sitting and working at a computer, with breaks
• Frequent use of hands and fingers for typing and data entry
• Ability to communicate effectively by phone, video conference, and email
• Ability to occasionally lift and move items up to 15 pounds
• Ability to maintain focus and attention to detail for extended periods while reviewing financial information

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily remote position with occasional on-site work at the hospital
• Hybrid work environment requiring both independent remote work and in-person collaboration.
• On-site work may include meetings, financial reviews, training, and operational support
• Regular communication with hospital leadership, staff, and external accounting partners
• Professional remote workspace with reliable internet and ability to maintain confidentiality
• Veterinary hospital environment may include moderate noise, interruptions, and fast-paced activity
• Flexibility to adjust priorities and schedules based on hospital operational needs

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.